The Procurement Department is the instrument through which the Public Procurement Act 2007 is implemented in the Ministry. The Bureau of Public Procurement (BPP) has established general policies, guidelines relating to Public Sector Procurement, for supervising procurement procedures of every public entity to which the Public Procurement Act applies, including certifying all procurements prior to the award of contracts.
Structure and Staffing
The Department, under the Director is made up of two Divisions
(Capital and Recurrent) and is responsible for processing of all Procurements of Goods, Works and Services Contracts in the Ministry. The staff includes Procurement Officers and other Service Staff such as Secretarial, etc.
Mandate of the Department
The Department has among others, the following mandate:
i. Handling all issues relating to procurement of Goods, Works and Consultancy/Services.
ii. Ensuring strict compliance with rules, regulations and guidelines on procurement as outlined in the Financial Regulations, Circulars, Public Procurement Act 2007 and relevant Procurement manuals.
iii. To provide any other information that would assist the Procurement Planning Committee (PPC) and the Ministerial Tenders Board (MTB) in taking decisions.
iv. To serve as a repository of Tender documents as well as reference point for decisions of the PPC and MTB.
v. To serve as linkage between various departments in the Ministry on one hand and linkage between the Ministry and the Bureau for Public Procurement (BPP) as well as the Ministry’s Services (DHQ, Army, Navy and Air Force), Tri-service Institutions and Agencies with respect to procurement.
vi. Monitoring and Evaluation of projects to ensure strict compliance with specifications and ensuring Government gets value for money in project implementation.
vii. Part of the oversight functions of the Department is to supervise and offer procurement technical assistance to the Services and Institutions.
Recurrent Procurement Division
The Recurrent Division of the Procurement Department is charged with the following responsibilities: -
i. Procurement of stationery items, computer consumables as well as other goods and services for the entire Ministry.
ii. Procurement, of office furniture/ equipment, e.g. photocopiers, air-conditioners and computers.
iii. Disposal of unserviceable assets including plants, platforms, office furniture and equipment and other physical assets.